Vacancy: Project & Events Manager

Go to the Vacancies Section to download the Equality & Diversity Form and Full Job Description in PDF

Main purpose of the job

EEA is one of the country’s leading outdoor arts companies working on spectacular events across London, the UK and internationally. We need a dynamic Project & Events Manager to work on the development and delivery of a large participatory arts programme.

Based at our busy making space in Greenwich (flexibly working from home during Covid-19 pandemic), but needing to travel around the country, the Project and Events Manager will work closely with the CEO, Creative Producer, Head of Production, creative practitioners and the core staff team. The Project and Events Manager will ensure that specific projects and events are delivered efficiently and to a high standard by meeting match funder/client and organisational requirements. We wish to appoint someone to work full time, some weekend and evenings will be required.

EEA strives for equal opportunities. We are particularly interested in receiving applications from people from different backgrounds, education and abilities, including ethnically diverse people.

If you have queries about the role, please contact us. We are committed to supporting our employees in learning new skills and developing in the sector. Therefore, if you feel like you could be wonderful for this job, but don't have every single one of the points of the person spec, please get in touch and we will be happy to talk it through with you.

Responsibilities will include

• Seeking out opportunities, supporting the development of proposals and funding bids for participatory projects and events
• Working collaboratively with the EEA team, artists and participants
• Project managing a vast array of exciting outdoor performances and events
• Developing partnerships and recruiting participants for large scale community events
• Maintaining and developing events and projects to become annual or regular events
• On-site event management including managing and briefing large teams including external contractors, emergency services, volunteers
• Liaison and negotiation with clients and partners including local authorities, schools and community organisations
• Project communications including internal and external meetings with clients, participating organisations and artists
• Project management and administration including the setting up of shared project management systems to deal with timetabling, contracting, budgeting and communications
• Setting and managing project budgets ensuring that the agreed contribution to company overheads are met
• Ensuring that projects and events are compliant with legislation around safeguarding children, health and safety and equal opportunities
• Preparing risk assessments and method statements regarding workshops and working with the Head of Production to prepare risk assessments & traffic management plans regarding participatory events
• Ensuring the implementation of on-site risk assessments and ensuring the safety of all event staff and members of the public
• Ensuring that marketing materials are available for clients and the company for websites, blogs, social networking, press releases and publicity
• Gathering data for project monitoring and evaluation
• Ensuring that projects are documented with images, video, written material, press cuttings as required
• Preparing project reports and evaluations as required by funders and clients

You will need to:

• Contribute creative ideas towards projects and have the skills, knowledge and experience to make them happen
• Have experience managing outdoor events, including planning traffic management with appropriate bodies
• Have experience of programming for outdoors
• Have at least 2 years relevant experience and a successful track record of managing participatory arts projects, events and budgets
• Be an excellent communicator and listener with whom clients, artists and participants can feel confident
• Demonstrate a clear understanding of and commitment to best practice around participatory and inclusive arts practice
• Have excellent IT skills and experience of using online communication platforms such as blogs, Instagram, Twitter and Facebook
• Demonstrate the ability to produce written reports, evaluations and risk assessments
• Be highly organised with strong administrative skills and good attention to detail
• Have a clear understanding of relevant legislation including safeguarding children, health and safety and equal opportunities as well as adhering to Covid-19 guidance and legislation
• Have flexibility regarding time and approach to the changing nature of a busy participatory arts environment
• Have a DBS check within the past 2 years or be willing to obtain one
• Have a clean driving licence. A willingness & ability to drive larger vans would be advantageous but not essential.

General

• Comply with company policies relating to equality of opportunity and diversity at all times
• To act as an ambassador for EEA, representing the organisation in the best possible light
• To participate in the process of continuous evaluation of the organisation’s effectiveness in meeting its aims and objectives.
• To comply with company policies relating to the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999 at all times
• To undertake any other specific duties that might be reasonably required of the post-holder, as determined by members of the Senior Management Team
• To undertake any training or appropriate professional development considered necessary
• To promote, participate in and contribute in all reasonable ways to the overall aims and objectives of EEA

Terms and Conditions

Salary: £28,000 - £30,000 depending on experience

Contract: Full time, 40 hours per week. The post holder must be prepared to work weekends and evenings as required. Time off in lieu will be given

Pension: Auto-enrolment in company pension scheme with 3% employer contribution and 5% employee contribution.

Holiday: The employee shall be entitled to 22 days holiday per year increasing by one day per full year of employment up to a maximum of 30 days, plus all statutory, public holidays.

Probation: 6 months from the first day of appointment

Notice Period: During the probation period the notice period will be 1 week, on either side. This post will be subject to an initial review after three months with a six-month probationary period, which may be extended, as per the terms of the contract if necessary.

Making an Application

Please send a copy of your CV, a completed equal opportunity form and a cover letter (max 2 sides of A4) or a 2 minute video, outlining your interest in the role and how you feel you meet the criteria outlined in the job description.

Email to [email protected] by 12 midday on Monday 23rd November 2020.

Interviews will be held on Monday 30th November 2020. We anticipate the role will start in January 2021.

Please use the following as the subject heading for your email – Project and Events Manager APPLICATION